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School Age and Teen Program Coordinator

Posted: 12/09/2022

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We offer the following benefits for Full Time Staff

  • Medical/Dental Benefits
  • Long Term and Short Term Disability
  • Life Insurance
  • Paid Holidays
  • Paid Time Off
  • Membership: Full membership privileges are included
  • Program Discounts: 75% discount on eligible YMCA programs up to $1000
  • Retirement Plan

Position Title: School Age and Teen Program Coordinator

Reports to: School Age & Teen Programs Director FLSA Status: Exempt

Salary Range: $45,000-50,000

Prepared Date: October 21, 2022

GENERAL DESCRIPTION: The School Age and Teen Program Coordinator contributes to the establishment and maintenance of high-quality school age childcare and teen programs that provide a positive social learning environment for elementary school age children and teens that support the YMCA mission of youth development, healthy living, and social responsibility.


Must have at least four years of experience working with elementary age children/teens and two year of supervisory experience in youth development and school age childcare.

Previous experience managing grant funding programming including, but not limited to, grant data management and reporting, grant staff team management and hands on community program work.

Have a strong understanding of Connecticut Common Core Standards and experience providing educational enrichment services to youth.

Ability to relate effectively to diverse groups of people from all social and economic segments of the community.

Maintaining current physical and TB test.

Current First Aid and CPR Certification, and Administration of Medication Training (Injectables and Oral).

Must have a valid driver’s license and reliable transportation to fill in ratio as needed at program sites.

Certified State of Connecticut Head Teacher for School Age Childcare Programs.


 Provide leadership and support to assigned before and after school and teen programs. At minimum, bi-weekly visits and observations of assigned sites. Ensure that assigned sites are following policies and procedures and meeting quality standards.

 Manages and directs staff at all school age programs. Ensures high quality programs and establishes new program activities.

 Works with School Age & Teen Programs Director to implement and supervise teen programs.

 Recruits, hires, trains, develops, schedules, and directs personnel and volunteers as needed. Reviews and evaluates staff performance. Develops strategies to motivate staff and achieve goals.

 Complete written observations, review with programs as needed, and meet to develop a plan for improvement.

Assure site compliance with all Licensing mandates. Complete regular licensing checks of sites. Maintain licensing records, complete required licensing paperwork, submit licensing packets and compliance reports as needed.

Evaluate Site Directors of assigned programs bi-annually. Develops a plan of action for improvement as needed.

 Assures compliance with state and local regulations as they relate to program areas. Ensures YMCA program standards are met, and safety procedures followed.

Develop strong relationships with principals, school staff and community partners. Responds to all school and parent inquiries and concerns in a timely manner.
Maintain records of staff Health & TB Statements, required certifications and their expirations. Plan certification courses as needed.

 Evaluate current curriculum and align new curriculum with Common Core Standards. Partner in the development of curriculum for the programs, including enrichment activities, cultural activities, and Kidzlit/Kidzmath clubs that align with common core standards. Ensures effective implementation at each site with ongoing quality assessment.

Assist in monitoring day-to-day staffing of programs to ensure that programs remain within legal ratio of staff to participants. Substitute in programs as needed.

 Assist in the planning, implementation and supervision of special activities both in the Kids’ Korner department and as needed at interdepartmental YMCA special events.

 Collaborate with other community agencies to provide special programs for Kids’ Korner Sites.

 Plan, implement, and supervise holiday/vacation programs and snow day programs as assigned.

 Provide supervision and ratio support as assigned during an eight-week summer program.

Must be a great advocate for the Y and speak positively about the Y and all its programs in the community.


 Excellent Communication skills: Verbal and Written.

Creativity, excellent organizational skills, and willing to be a team player. Ability to be self-motivated and take initiative.

 Strong problem-solving, analytic, and interpersonal communication skills. Basic computer skills in Microsoft Outlook, Word, and Excel.? Strong work ethic, enthusiasm and confidence.


Community: Ensures a high level of service with a commitment to improving lives. Influence: Empathetically listens and communicates for understanding when negotiating and dealing with conflict.

Developing Others: Provides staff with feedback, coaching, guidance, and support.

Quality Results: Holds staff accountable for high-quality results using a formal process to measure progress.


Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing functions of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk and hear.

The employee must occasionally lift and/or move up to 25lbs.

Specific vision abilities required by the job include close vision, distance, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Sufficient strength, agility, and mobility to perform essential functions of position and to safely supervise children’s activities.

The YMCA strives to deliver positive change in communities throughout Northern Middlesex County. Every day, our staff -- of all ages, backgrounds and life experiences -- works to bridge the gaps in community needs by nurturing the potential of children and teens, improving individuals' health and well-being and providing support to our neighbors.

The Northern Middlesex YMCA is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, and training. The Northern Middlesex YMCA makes hiring decisions based solely on qualifications, merit, and business ne