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Kids Korner Site Director

Posted: 05/09/2023

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Northern Middlesex YMCA 

Kids’ Korner Before and After School Programs

Job Description

Salary Range: $17.00-18.00 per hour

Position Title: Site Director

Reports to: School Age Programs Director or Youth Program Coordinator

FLSA Status: Non-Exempt

Prepared Date: July 20, 2021     

GENERAL DESCRIPTION: Site Directors are on-site childcare workers in YMCA before and after school programs located at the elementary schools in Middletown, Cromwell, and Portland. Site Directors are leadership staff in charge of ensuring the overall successful day-to-day operations of Kids’ Korner programs.



  • Must be at least 20 years of age and a high school graduate with 540 hours of experience working with school age children and 12 college credits in child development, education, or a related field or a four year degree and 270 hours of experience.
  • Must be available to work on site 80 percent of the program time (minimum of 20 hours per week).    
  • Regular attendance at monthly staff meetings and professional development workshops as well as 8 hours of training outside of YMCA sponsored training.  
  • Current First Aid and CPR Certification, and Administration of Medication Training (Injectables and Oral).
  • Complete CT CCDF Orientation once CPR, 1st Aid and medication certifications are achieved.
  • Must have a valid driver’s license and reliable transportation to move from one program site to another program site when necessary.


1.  Supervision of program staff.

  • Assure that program staff are following program policy and procedure.
  • Delegate and assign program tasks to staff.  
  • Provide staff with a rotating schedule of responsibilities including set up, clean up, snack and attendance.
  • Review procedural information with staff and follow up with any misconduct.
  • Meet with staff monthly to review and discuss any program issues.
  • Provide written evaluation of staff twice a year.
  • Provide written probationary evaluations for new staff members each month for three months.
  • Provide training and support for staff members.
  • Assure staff members are aware of changes in policy, procedure, training schedules, and all other information that is provided to site directors from the YMCA.

2.  Provide a caring, comfortable, physically and emotionally safe environment for the children in the     program.

  • Develop program rules and consequences
  • Review the Kids' Korner discipline policy with staff on a regular basis to make sure that staff provides positive and non-threatening discipline.
  • Arrange program space to support a wide variety of choices, small and large group activity, and self-directed learning.
  • Provide age appropriate materials set up in centers for children to use independently.
  • Create a comfortable space where children can relax and rest.
  • Ensure that the space is safe and creates appropriate boundaries.

3.  Plan, organize, and implement age appropriate educational, recreational, and enrichment activities.

  • Design a monthly schedule that offers a variety of active, quiet, adult led, child initiated, creative, dramatic, and enrichment activities by the first of the month.
  • Review plans of staff and organize the monthly schedule to provide a balance of activities that support the developmental levels of all program participants.
  • Provide staff with program ideas, resources, feedback, and direction when needed.
  • Provide leadership in the area of multicultural activities, special events, clubs, community service projects, and social skill activities.
  • Evaluate the delivery and diversity of activities on a regular basis to ensure that the needs of all children in the program are being considered.
  • Provide activities for older children enrolled in the program that meet their developmental needs.
  • Allow children a voice in planning activities and a choice of what activities they participate in.  Promote enrichment clubs as a result of child input from the interest inventories.

4.  Communicate with Parents

  • Develop a parent communication board that displaying important information, highlights of the program, and requested information.
  • Provide a monthly newsletter for the program available the first of every month.  
  • On a monthly basis, provide parents with a schedule of activities and a menu. 
  • Run three parent nights per school year that encourages parent participation.  Hold parent meetings after each event to discuss recent events, policy or procedures, or programmatic issues.
  • Provide parents with daily information about how their child is doing in the program and report in writing any injuries or illness.
  • Set up conferences with parents who request information or when there is a behavior problem or concern that needs to be addressed.
  • Meet with parents of new students within first week of enrollment and go over the parent orientation checklist.

5.  Handle Administrative Tasks

  • Maintain staff and child files.
  • Maintain licensing standards and follow all YMCA policies.
  • Hand in monthly paperwork to Y supervisor on the first of the month.
  • Keep all necessary paperwork posted.
  • Ensure that the Administration of Medication policy is followed.
  • Maintain written documentation of any behavior issues or concerns for a child's well being in the program.
  • Act as the liaison between the Kids' Korner administration and part time staff.
  • Ensure that all accident/incident reports are written correctly, signed by a parent, and delivered to the YMCA.
  • Ensure that all checks are accepted, recorded, and delivered to the YMCA.
  • Provide Administrative Assistant with necessary information regarding enrollment, half days, and changes in schedule of participants.
  • Provide copy of staff sign in & out sheet to YMCA supervisor after verifying hours by Friday at 7:00 pm.

6.  Foster and Maintain a Positive Working Relationship with School Personnel

  • Meet with school principal on a regular basis to discuss concerns or problems.
  • Develop a working relationship with school nurse, secretary, custodians, and school teachers.
  • Work with school personnel when needed to develop a plan for children with special needs.

7.  Select and Properly Maintain Program Materials

  • When given the authority, purchase equipment that is of good quality, safe for the age group being served, and a necessary component to the program.
  • Store equipment in a safe location.
  • Do random checks of the equipment to ensure that it is safe and in good repair.  (Including school equipment)
  • Develop rules in the program that encourage children to take care of the equipment, pick up after themselves, and report any broken equipment to the staff.
  • Rotate equipment so that children do not become bored with using the same items daily.
  • Ensure that there is enough equipment available to meet the various developmental needs of the children.
  • Do daily playground checks and provide a weekly written safety check.

8.  Ensure that all State and Local Health Department Regulations are Being Maintained

  • Review and become knowledgeable of all State and Local Health Department Regulations. Keep all necessary items posted.
  • Keep program area clean and safe.
  • Maintain mandated child/adult ratio and group size limits.
  • Be prepared at all times for a visit from the State and Local Health Departments.
  • Keep files of staff sign in/out, child sign in/out, accident/incident reports, field trip 

permission slips, and all paperwork as required.

9.  Ensure that Program Follows all Kids' Korner and YMCA Policies

  • Be knowledgeable of all policies and procedures.
  • Go over policies and procedures with all new staff.
  • Provide supervision and management of staff to guarantee that the program is in compliance at all times with policy and procedure.  Take disciplinary action when necessary to assure compliance.  

  10. Supervise Vacation Programs as Assigned

  • Supervise staff during vacation programs, to ensure that program is organized, policy is followed, and children are safe and provided a high quality experience. Serve as the Y representative when on a field trip.
  • Ensure that head counts are taken before leaving, upon arrival, and when leaving the trip destination.
  • Develop a schedule for in-building activities and assign staff as necessary.
  • Meet with Program Coordinator to review vacation program plans, staff schedules, and field trip information.


Physical Demands:

  • The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
  • While performing functions of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk and hear. The employee must occasionally lift and/or move up to 25lbs. Specific vision abilities required by the job include close vision, distance, color vision, peripheral vision, depth perception, and the ability to adjust focus. 

  The YMCA strives to deliver positive change in communities throughout Northern Middlesex County. Every day, our staff -- of all ages, backgrounds and life experiences -- works to bridge the gaps in community needs by nurturing the potential of children and teens, improving individuals' health and well-being and providing support to our neighbors. 

 The Northern Middlesex YMCA is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

 This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, and training. The Northern Middlesex YMCA makes hiring decisions based solely on qualifications, merit, and business needs at the time.