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The Human Resources Assistant reports to the Human Resources Manager and provides general administrative support to the department. A successful Human Resources Assistant is a team player who encourages efficient and effective collaboration while working skillfully to build respectful and productive relationships with the HR team, Executive Management, the Compensation and Governance Committees, employees, and other internal/external business partners.
Under moderate supervision, the Human Resources Assistant will be responsible for performing administrative and general office duties (e.g., meeting planning, scheduling, preparing presentation materials, proof reading, small projects/project management, etc.). The following primary responsibilities are as follows:
- Maintain strict confidentiality within department, division, and bank.
- Oversee and coordinate the Chief Administrative Officer’s calendar.
- Participate in the preparation of materials for Compensation and Governance Committees and Board meetings as well as executive management presentations. Maintain accurate and current corporate records and files.
- Assists and backs up the Payroll Analyst in preparing and processing the bi-weekly automated payroll for the Bank and performing related audits and database maintenance.
- Assist with action items for Deferred Compensation plans, as well as officer promotions and audit requests.
- Serve as Administrator for the SAFE Act.
- Assist Training Manager with coordinating and maintaining quarterly training calendar and processing employee higher education and tuition reimbursements and track CFT employee participation.
- Assist Staffing Consultant by performing recruitment and hiring administrative support (e.g., maintain recruiting website, post job requisitions, runs and monitors background checks and closes filled positions).
- Facilitates the timely and accurate onboarding of new hires.
- Assist with the development and monitoring of the Human Resources budget (e.g., coordination of annual budget, payment of vendor invoices and related issue resolution.
- Maintain record of bank wide policies and organizational charts.
- Responsible for the service award program, social recognition program (ecards), gift program and employee discount programs. Oversees the labor law postings, and Higher Education and Liberty Bank Salutes program.
- Responsible for ordering office supplies, screens and routes telephone calls and inquiries, performs scanning, and copying as requested, prepares outgoing mail/packages, organizes, files and retrieves corporate documents.
- Schedule internal/external appointments, meetings, conference calls, and coordinates logistics (e.g., agendas, refreshments). Prepare and review materials and correspondence for meetings.
- Ensure Human Resources office space is organized and presentable. Troubleshoot office space related issues with facilities and/or IT (e.g., reporting cleaning issues; coordinate telephone, computer, and printer repairs with IT; Sign for, pick up and distribute mail and packages).
- Human Resources representative to the United Way committee. Responsible for tracking and reporting annual data updates.
- Adheres to applicable federal and state regulations and Bank policies and procedures, including OFAC, BSA, PATRIOT Act, Privacy, and consumer protection regulations pertaining to incumbent’s business lines
The Human Resources Assistant will have experience working in a high profile office environment requiring a professional appearance, strong relationship building skills, and a demonstrated ability to interact diplomatically and professionally, while maintaining the highest level of confidentiality.
A high level of urgency for achieving results is required with the ability to start and finish projects with moderate supervision and a high degree of accuracy. Demonstrates sound judgement and decision making, elevates issues and decisions when appropriate, anticipates issues and adapt to change. This position requires excellent organizational skills, effective time management, and initiative.
The ideal candidate will have the following knowledge and skills:
- Experience working in an administrative support role.
- Proven ability to work both independently and in a team environment
- Strong oral, written communication and technical skills, including full proficiency with the Microsoft Office Suite: (Word, Power Point, Excel, Outlook, Visio etc.)
- Strong attention to detail, problem solver, and good judgment and decision-making.
- Proven ability to work well under pressure on multiple tasks, manage multiple priorities, workload, and deadlines with moderate direction/supervision.
Adheres to applicable federal and state regulations and Bank policies and procedures, including OFAC, BSA, PATRIOT Act, Privacy, and consumer protection regulations pertaining to incumbent’s business line.
Completes required training (on-line and in-person) by set due dates.
In order to be considered an applicant, you must meet the minimum requirements of the position and apply within one week of the original job posting date.