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Medical Records Clerk

Medical Records Clerk

$42,333 - $55,542 a year

The State of Connecticut, Department of Mental Health and Addiction Services (DMHAS), is a health care agency whose mission is to promote the overall health and wellness of persons with behavioral health needs through an integrated network of holistic, comprehensive, effective, and efficient services and supports that foster dignity, respect, and self-sufficiency in those we serve.

CT Valley Hospital (CVH) is currently recruiting for a full-time Medical Records Clerk within the Administrative Services & Support Division - Merritt Hall, Medical Records. LOCATION: 1000 Silver Street, Middletown, CT 06457. The schedule for this position is 40 hours weekly, 1st shift, Monday thru Friday: 8:00 a.m. to 4:30 p.m. The position number is CV 23982.

The Medical Records Clerk provides Health Information Management (HIM) services for our Addiction Services Division. HIM services include admissions and discharge medical records functions, as well as filing and accessing discharge medical records for completion. The person responsible for this position will also assist the Clinical and Administrative Staff.

State of Connecticut employees participate in competitive benefits plan that includes healthcare coverage, a retirement plan as well as paid time off.

Please ensure that your application is complete and you have included your resume within the "Resume Tab" of your application. You will be unable to make revisions once you submit your application into the JobAps system. At any point during the recruitment process, applicants may be required to submit additional documentation which supports their qualification(s) for this position. These documents may include performance reviews, attendance, supervisory references, college transcripts, licensure, etc., at the discretion of the hiring agency. You do not have to attach these documents to your application submission.

Questions about this recruitment should be directed to, DMHAS HR, 860-262-5819.


In a state agency this class is accountable for the typing, processing and maintenance of patient files and for the monitoring of documentation deadlines.


Types medical forms, reports and summaries from rough copy or electronic recording devices; checks all documentation for correct patient name and number, completion of data and authorized signature; performs routine coding of information supplied by physicians and translated according to comprehensive reference guidelines; files paperwork in chronological order within appropriate section of patient folders; maintains physical folders and contents; maintains patient rosters for different disciplines (psychiatric, nursing, social work, rehabilitation, treatment plans) and notes whether reports have been filed at required intervals; maintains separate Medicaid/Medicare file and submits forms to physician or nursing staff for medical notation before periodic deadlines for continuation of coverage; follows periodic deadlines for reminding accountable staff of such requirements as physical exams, weight and blood pressure checks, lab work, X-rays, medication renewal, recertification of admission; may schedule patient appointments; performs related duties as required.


Knowledge of office systems and procedures including proper telephone usage and filing; knowledge of medical or psychiatric terminology as appropriate to the position; oral and written communication skills; skill and accuracy in typing; basic interpersonal skills; ability to operate office equipment which includes personal computers or other electronic equipment; ability to follow written and oral instructions.


Two (2) years of clerical experience.


One (1) year of the General Experience must have been in a medical or psychiatric environment as appropriate to the position.


Persons having responsibility for supervising or observing the behavior of inmates or custodial clients will be required to possess a high school diploma or General Educational Development (GED) certification by the time of permanent appointment.


Incumbents in this class in a state hospital may have significant exposure to such things as communicable/infectious diseases and/or risk of injury from assaultive and/or abusive clients and may be exposed to moderately disagreeable conditions.