School Secretary III

City of Middletown
Job Description
POSITION TITLE: SCHOOL SECRETARY III SALARY RANGE: $19.42 - $28.73 per hour HOURS OF WORK: 8:00 a.m. – 4:00 p.m. The City of Middletown is accepting applications until 4:30 p.m. on September 27, 2018, in order to establish a School Secretary III Eligibility List for the Middletown Public Schools. As vacancies occur during the year, appointments will be made from this list of candidates who have passed all the requirements for this position. Currently there is a vacancy located at Moody Elementary School. Complete job description and application forms may be obtained in the Human Resources Department, Room 206, Middletown Municipal Building, 245 deKoven Drive, Middletown, Connecticut 06457; or, applications can be printed from our website at www.Middletownct.gov. Click on Employment. (Faxed or e-mailed applications are not accepted.) POSITION PURPOSE: Under the direction of the School Principal performs secretarial/administrative functions in support of the Principal and oversees the operations of the office. MINIMUM TRAINING AND EXPERIENCE REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS: High School diploma or equivalent with vocational/technical training in Secretarial Science or Business with three years of progressively responsible secretarial/administrative experience; or, any combination of education and experience that provides equivalent knowledge, skills and abilities. ESSENTIAL DUTIES AND RESPONSIBILITIES (Examples of): Greets, screens, assists and directs callers; Provides information, answers questions, refers callers to appropriate personnel, takes and relays messages; prepares types transcribes and composes reports, documents and correspondence; Types and processes evaluations, assists in preparing various state reports; Maintains, tracks and updates records, files, databases and spreadsheets; Tracks teacher attendance, maintains personnel records database, maintains school snow call list; Maintains Principal’s calendar, schedules meetings and appointments, schedules teacher evaluations; assists in scheduling and tracking substitute teachers; Performs bookkeeping functions; Assists with the preparation of the budget; Acts as recording secretary for meetings, prepares agendas and meeting materials, takes, prepares and distributes minutes; Assists in coordinating graduations, teacher conferences and other special events; Assists with and conducts special projects as assigned; and, Performs other related functions as assigned or required. The City of Middletown provides reasonable accommodation to persons with disabilities in accordance with the American with Disabilities Act (ADA). If you need accommodation in the application or testing process, please contact the Human Resources Department prior to the application closing date or the testing date, whichever is applicable. AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER
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